Data Sources & BILL Sync

Where financial information comes from, and what F4SC adds to it

BILL Connection Status

BILL Connection

Simulated sample data

No BILL API credentials are configured in this build.

Data Mode

Sample Demo

Fictional fixtures, stored only in this session.

Last Successful Refresh

Sep 29, 9:00 AM

Last Attempted Refresh

Sep 29, 9:00 AM

No errors

Record Types Available

Vendors — sample only

Bills — sample only

Payments — sample only

Vendor credits — not implemented

Outbound submission — planned

Only sample fixtures are implemented. Nothing here is a live BILL API retrieval.

All actions are simulated and affect only your session.

BILL records

sample fixtures

Import review

match before creating

F4SC grant & document workflow

restrictions, contracts, compliance, approvals

Payment-status tracking

external status, separate from approval

Planned

Outbound submission to BILL (approved requests pushed into BILL) is planned and shown only as a simulated preview. Inbound BILL records do not supply grant awards, eligibility, or compliance decisions — those stay F4SC-managed.

Incoming Records

Import Review

Simulated

Imported bills never auto-approve — they wait for review.

Riverbend Print & Design

Suggested match — review

bill_9f3a2c

$2,500Invoice 2026-09-29Due 2026-10-15ven_rbp0017

No grant/cohort

No signed agreement

Bright Path Tutoring

New unmatched bill

bill_4c8e77

$1,850Invoice 2026-09-30Due 2026-10-20ven_bpt0311

No grant/cohort

No signed agreement

Harbor Youth Alliance

Suggested match — review

bill_2f9d41

$5,200Invoice 2026-09-27Due 2026-10-12ven_hya0012

Amount mismatch

BILL bill total $5,200 vs F4SC approved request $4,800 — re-review required before linking.

Lakeside Food Pantry

Already linked

bill_77b1d0

$2,500Invoice 2026-09-20Due 2026-10-05ven_lfp0042

Open Linked Request

Outbound Mapping Preview

Simulated

Harbor Youth AllianceREQ-DEMO-102

Ready for Bill.com

$4,800

BILL would receive

Vendor namematched by stable vendor ID

External vendor IDunique key — vendor name alone is never used

Payment amountfrom the approved request

External bill IDprevents duplicate bills

Requested payment date

Stays in F4SC (never sent)

Grant / budget code

Cohort & program assignment

Grant eligibility decision

Contract & compliance status

Internal approvals & approver

Internal notes

Duplicate guard: if a bill with this external ID is already linked, submission updates it instead of creating a duplicate.

Simulated outbound mapping — no data leaves this app. Outbound submission is planned, not implemented.

Payment Status Tracker — Lakeside Food Pantry

Current External Status

scheduled

Paid / Outstanding

$0 / $2,500

Simulated refresh of a linked fictional payment. Each step (scheduled → processing → partially paid → paid) records the previous value, new value, source, and timestamp in the activity history.

Import History

Started	Source	Created	Updated	Unchanged	Failed	Note / Error
Sep 29, 9:00 AM	Sample BILL data (simulated)	3	0	1	0	Initial sample import (fictional fixture data)